Note what has changed since the last review. An extension, different use, new equipment or new occupants can affect the information and technical checks that need attention. Give this history to the person reviewing the property.
2. Gather the right records
Find the existing electrical installation condition report, records of new installations or alterations, distribution information and maintenance reports. Read the address and scope on each document so you know which premises and work it actually describes.
Identify paperwork for portable equipment, emergency lighting and specialist systems as well. One record does not cover every electrical requirement. Write down what is missing and what you need someone to verify.
3. Review findings and open actions
Look beyond a report’s title to its findings, exclusions and recommendations. For each required repair or investigation, record who will arrange it and keep the instruction and completion document together. Accepting a quote is not the same as having the work completed.
Tell the people using the building about restrictions that remain in place. Ask for the later repair record to identify the finding it resolves, so you can follow the history without trying to infer it from payments and invoices.
4. Check the maintenance arrangements
Agree how occupants report damaged items and electrical problems. Supply equipment details and previous findings to anyone investigating. The timing of maintenance and inspections should reflect applicable requirements, use and technical advice, rather than a generic interval applied to every property.
Safe preparation and suitable competence matter when maintaining equipment, as explained in HSE’s maintenance guidance. Choose electrical expertise appropriate to the installation and the particular task.
5. Prepare access and shutdowns
Show the contractor where equipment is located and explain locked or occupied areas. Consider what loses power during the work and arrange the necessary permissions and notices. Mention other supplies and systems connected to the installation.
Before the visit, agree what is being inspected or repaired and supply the relevant records. The contractor also needs a safe way to reach and assess the installation; an appointment time alone does not resolve those arrangements.
6. Retain the completion evidence
Request paperwork describing the completed work, results, condition left and remaining findings. Update plans or schedules where the installation has changed. Note why the next inspection or review is due and who will arrange it.
When you hand over the property or change contractors, pass on the current documents and unresolved jobs together. Old certificates without the position on repairs give the next person only part of the picture.
FAQs
Does this checklist replace an electrical inspection?
No. It helps you organise the information and next steps. Inspection and testing must be carried out by a competent person under a defined technical brief.
Is one certificate enough for the whole property?
Read what the certificate includes. Different installations, later changes and specialist equipment may need their own records, so a single document may not cover the whole property.
What should we do with an unresolved finding?
Follow the action and priority identified in the technical report, with a named person to arrange it. Keep the repair instruction and completion evidence attached to that finding.
Related help
Read what an EICR includes and how maintenance intervals are set. For work arising from the review, see Electrical Testing and EICRs, Statutory Maintenance and Compliance Remedial Works.
