Your property brief
Office Moves and Space Planning
Team changes, lease moves or an inefficient layout can require a structured move plan. Establish who moves, what they need and the operational deadline. A desk plan that ignores access, storage, power or service routes can leave the workplace incomplete on the first day.
Discuss this service
What the service can include
The brief identifies layout planning, inventories, move sequencing, furniture handling and handover. It defines interfaces with IT, electrical work, cleaning and landlord requirements. Specialist equipment, data and building alterations need their own clear responsibilities within the programme.
We provide every service in our catalogue, including the individual services within each trade, for all sectors and locations listed on this website. Tell us what your property needs so we can agree the work, access and timing.
What to consider
Space planning must consider how people use the area, not only how many desks fit. Circulation, accessibility, escape routes and service access need to remain suitable. The plan should also identify retained items, disposal decisions and the condition expected at the old and new locations.
A closer look at the property brief.
The work starts with the property.Before we visit
Provide lease or property constraints, access routes, lift information and owner permissions. Identify shared areas and the required condition at handback. Agree protection, reinstatement and the responsibilities for fixtures or services altered during the move.
How we help
We establish the inventory and proposed layout, then coordinate the move sequence and supporting trades. Items and destinations receive clear references. Handover checks the agreed arrangement, records missing or damaged items and identifies outstanding work affecting use of the space.
What affects cost and timing
Volume, distance, access, working hours and the extent of layout or service changes affect cost. Packing, storage and disposal may create separate tasks. Allow time for setup and checks rather than ending the programme when the last item arrives.
Property and sector applications
Managing agents need responsibilities and approvals connected to the correct owner. Residential blocks need communal and individual areas distinguished. Retail and hospitality need work coordinated with customers and occupiers. Our complete service and project offering supports all sectors, with scope suited to the property and the people using it.
Local coverage
We cover Northumberland, Tyne and Wear, County Durham and Tees Valley, including Berwick-upon-Tweed, Alnwick, Morpeth, Hexham, Newcastle, Gateshead, Sunderland, Durham, Darlington, Hartlepool, Stockton-on-Tees and Middlesbrough. View all locations.
For several properties, provide separate access and occupancy information. A remote owner can nominate a local representative while retaining a clear route for approving the work.
Frequently asked questions
Does a move include IT disconnection and setup?
Only where that responsibility is expressly included and coordinated with the relevant IT team.
Can a move happen while the office operates?
A phased sequence can be planned around the work and services that must remain available.
Who decides what is disposed of?
The owner should approve the disposal list and any confidential or specialist handling before items leave the premises.
Does the move include making good the old premises?
Identify reinstatement separately against the property requirements, including the agreed handback condition.
Knowledge and guidance
Read about setting maintenance frequencies for the principles behind an evidence-based recurring programme. Official guidance provides the relevant context for this service. Browse the Knowledge Centre.
Related services and your next step
Explore Workplace and Occupant Services, Meeting-Room Management. See maintenance, Minor Works, the full services and projects directories.
Contact Black & White Property Services with the address, requirement and relevant property information. Include the owner or manager responsible for access and decisions so the proposal covers the complete job.
Explore related pages
- Workplace Hosts
In this service category
- Occupant Support
In this service category