Planned Replacement Programmes

1. Record assets, locations, condition and service history.
2. Establish required performance and replacement options.
3. Prioritise by condition, consequence and dependencies.
4. Develop budgets, procurement and delivery phases.
5. Capture new asset details and commissioning information.

Age is one input, not the whole decision. Consider condition, parts support, operating demand, failure consequences and whether a replacement depends on another upgrade. An asset can be functioning yet unsuitable for future use; another can remain serviceable with a defined maintenance plan.

List the items, known problems, photographs and available budget. Explain which facilities cannot be lost at the same time and any planned refurbishment that could be combined with the replacements.

1. Establish the asset list and condition evidence.
2. Compare repair, replacement and phased options.
3. Agree priorities, budget allowances and dependencies.
4. Procure and deliver the approved phases.
5. Commission replacements and update maintenance records.

Plan removal routes, temporary loss of facilities and delivery storage before ordering. In shared properties, coordinate notices and access so the replacement does not arrive before the space is ready.

Allow for the complete installed change: design, removal, enabling work, connections, controls, testing and reinstatement as well as the asset itself. Longer programmes also need clear price dates and a process for reviewing allowances before each phase is ordered.

Keep the new product details, operating instructions and relevant installation records. Confirm that the old item has been removed as agreed and that connected finishes or services are complete.

Retail estates benefit from coordinated procurement with local access plans. Education needs programme phases aligned with available work windows. Residential blocks need shared asset renewals explained to affected users. Explore the full sector range to connect the project with the premises and its users.

We work across the recorded North East England coverage area, including Newcastle, Gateshead, Sunderland, Durham and the wider Northumberland, Tyne and Wear, County Durham and Teesside locations. Find your area in the locations directory and include the full property address when discussing the project.

No. Condition, consequence of failure, parts availability and future demand can make a younger asset the higher priority. The programme should show the reason for the order.

Yes. Define the repairs needed to support continued operation and consider whether their cost is proportionate to the planned renewal date.

A common specification can help, but each site still needs its duty, connections and access confirmed. Differences should be recorded before procurement.

Include the complete installed outcome: surveys or design, removal, new equipment, connected work, testing, making good and any temporary arrangements.

Read refurbishment budgeting for complete-cost planning and mechanical plant maintenance for the information that supports asset decisions.

Continue with Planned Replacement, Asset Maintenance, Capital Works. Browse all projects, services, maintenance, sectors and locations.

Send the items needing renewal, photographs, desired timing and budget. Include any other work planned for the property. Contact Black & White Property Services.