What to check
- Name the equipment or building item and show its location.
- State the planned task and the date it was carried out.
- Provide the readings, test results or observations the task requires.
- Explain defects, recommendations and what needs doing next.
Plan the next decision
Ask for the required evidence if a report only says complete. Where readings, findings or certification were specified, those records are needed to explain the condition left.
Agree who approves work, access and the result expected. Questions affecting safety, security or compliance need competent assessment using information specific to your property.
Records and follow-up
Save the request and work report with the findings and completion documents. Record who will arrange each outstanding recommendation and when it needs following up.
Related work
Explore the relevant commercial route or review maintenance arrangements. To contact the responsible business, describe the property and the task or missing records.
Source
Read current official guidance for background. Check its application to your equipment and confirm that any time-sensitive advice remains current before using it.
Frequently asked questions
What makes a maintenance record useful?
Identify the asset and date, the task performed, findings and any follow-up. A completed tick box alone may not explain a fault or the action required.
How should an unresolved defect be handled?
Keep it linked to the asset and original visit. Give the action an owner, priority and follow-up date, and record the decision or repair when it is resolved.
